Contract Insight Software
No matter what their size, deploying and implementing contract management software can be difficult for any organization. CobbleStone Systems' focus is to make this process easy, and alleviate the stress and complexities of these tasks. Our systems boast rapid deployment options that are easily configured in the user interface to complete implementation in as little time as possible so you can begin maximizing your ROI.
Our Efficient Deployment Methodology
CobbleStone Systems' rapid deployment methodology represents decades of experience and feedback from successful deployments. Our solutions have been deployed and implemented to organizations of all sizes. We have refined its makeup and utilization to ensure effective, efficient and consistently high results in streamlining the deployment process into an easy to understand and follow procedure. At CobbleStone, we know that your success with our contract management software is our success.
Our Implementation Professionals
Our highly qualified and experienced professionals have assisted hundreds of CobbleStone Systems clients of all sizes with their deployments and implementations. Each of our team members has a clear understanding of "Best Practices" in contracting processes as well as the capabilities of our Contract Insight solutions. Our implementation professionals are here to help you make the most out of CobbleStones Systems' solutions. CobbleStone Systems offers a proven methodology developed from the ground up for deploying Contract Insight, with a consistent, quality and repeatable positive experience for our customers.
Overview of Implementation
Kickoff the Project
Kickoff the Project
Beginning our implementations and deployments are our project kickoff session(s). By this point, one of CobbleStone Systems' Senior Client Professionals will lead the deployment in all of its aspects through to completion. This staff member will remain as main contact throughout, with other CobbleStone team members always being there to support.
Deployment and Implementation
CobbleStone's deployments and implementations vary in complexity and associated tasks based on your organization's needs, as well as the type of deployment selected.
Based on our experience, the quickest deployments tend to be associated with our Software-as-a-service (SaaS) implementations.
There are advantages to all of our implementation options, and our team will help you choose what option is the best fit for your organization.
The completion of our system's deployment results in the "Go Live" date of your organization's new user-friendly Contract Management System. Even after implementation, all associated documentation and information will be fully accessible, including login accounts, and initial pre-populated data within the setup areas of our system, geared to jump-start your organization's use of our Contract Insight solutions, and your system will be fully supported.
CobbleStone Systems offers several flexible approaches to importing your organization's data into our solutions. We highly value and protect our customer's data. You can be sure that your data is "in good hands". We offer data importation professional services as well as in-line importing capabilities within many areas of our systems. All of our data import services are designed and tested from the ground up for their upmost compatibility and reliability to help ensure a successful and rapid implementation.
CobbleStone Data Migration Services
Our optional services offerings for data migration are modeled off of our extensively built implementation processes. Our data migration specialists will properly and systematically assist your organization in gathering the necessary information to load into your new system, ensuring top notch formatting and error checking throughout. In addition, our specialists will assist you in proper placing of your data to fit your needs in an effort to minimize any concerns.
Our Contract Insight solutions offer many different areas in-line in the system to perform specific data imports that are key in many implementations. In each of these areas, a CSV file can be imported into the system in the user interface subject to guidelines outlined in the user-manual. These in-line imports are provided to facilitate bulk imports of data that your organization may need to perform.
While these in-line importing areas are not strictly associated with our easy deployment methodology, they are provided to ease your organization's needs to load data if you choose to.
Other Data Import Methods
In addition to professional services and in-system, our software provides two specialized options; Direct database imports and importing via web services.
Our direct database imports are geared towards clients who select the client deployed implementation options. Direct database means importing your data directly into our systems' SQL database. In order to accurately execute these types of imports, your organization will need a staff member knowledgeable in MS-SQL database management.
Our web services imports, while not geared towards a specific deployment option, are technical in nature. Through this option, CobbleStone provides your organization with the ability to tie into our system to interact with it. Information regarding this option can be found in our user and web services manuals.
In addition, both of these additional data importing options can be performed or assisted by our data migration specialists through optional professional services.
Contract Management Software - Configuration vs Customization
One of the more challenging aspects to fully understand when implementing a software solution, such as Contract Insight, is configuration versus customization of the system. Before being able to make an educated decision on which path is right for your organization, an understanding of the functional differences between these two is necessary.
What Does Configuration Mean?
When referring to configuration, we are speaking to your ability to set up, structure and shape the information contained within the system as well as how that information is formatted and displayed. Configuration within our Contract Insight solutions means that your organization will be fully able to manage and modify without requiring CobbleStone Systems' intervention.
There are many benefits to having a Contract Management Solution that is highly configurable and flexible. Most important of these reasons is decreasing the total cost of ownership. A configurable system allows you to manage the detailed workings of your system without the constant need of external modification and assistance requests to the vendor. Here are some of the major or key benefits.
- Advanced knowledge transfer to your Admins and business users.
- Minimize dependency on software vendor for common management needs.
- No or minimal additional professional services fees necessary.
- Data, makeup and layout modifications at the speed of your enhanced business needs.
- Ensure maximum compatibility with all future releases, updates and upgrades.
Is Customization Right For You?
Customizations provide the ability for your organization to benefit from a solution that is tailor-made to meet your organization's detailed needs and requirements. Customizing is accomplished through our comprehensive professional services designed and developed to provide for your specific detailed functionality.
For more information on system and solution customizations, please contact us today!
CobbleStone Systems Approach
At CobbleStone Systems, our goal is to provide you with the easiest and most advanced tools to enable you and your organization to efficiently and effectively utilize our Contract Management Software. With this in mind, we have taken great care in the development of our solutions to ensure they provide you with a highly configurable and easily maintainable system.
In addition to our high standards on system configuration, we also offer a host of development and customization services to our customers. If your organization is looking to enhance your operational efficiencies with specific business models, functionality or applications, please contact us today. We will work with you every step of the way to ensure that your final solution is customized and optimized to fit your specific needs.